Format of Minutes Of Election Meeting


1. A meeting of the initiated members of Branch attached to District Satsang Association under the    Radhasoami Satsang Association was held on at a.m./p.m. at to elect the Branch Secretary for the term ending .

2. The vacancy had been caused due to completion of term / .    

3. Pb/Pbn with UID : appointed by the President Radhasoami Satsang Association as observer was present.
4. The notice of the meeting had been given to all members by announcement in Branch Satsang on and . Notice was given in writing/personally or by Post Card on . The Centre Incharge had informed members attached to Centre and announcements were duly made at the Centre on and .

5. Attendance :
  1. Membership of the Branch            :      Present  :  
  2. Membership of the Satsang Centre:     Present :    
  3. Total Membership                          :       Present:   

Names of members who attended are appended to this report.

6. First the election of Chairperson was held for which the proceedings were conducted by the then Branch Secretary (or other person as designated by the Sabha).

S.No. Name UID Proposed by UID Seconded by UID Votes received

(i)




(ii)




(iii)




 

NOTE:  Chairperson will not be a candidate for the post of Branch Secretary.

(iv) withdrew his/her/their name/(s).  There being only one candidate in the field was elected as Chairperson unanimously and his/her UID is :. (OR) The votes were taken by show of hands and having received maximum votes declared elected as Chairperson. The proceedings were conducted by the Chairperson.

7. Quorum: Out of members, attended the meeting
OR The quorum not being complete, the meeting was adjourned in consultation with the observer to . The following are proceedings of the adjourned meeting :-

8. Irrespective of the number of candidates proposed, voting shall take place and names of all candidates will be recorded by the Chairperson in descending order of votes received in the table below.

S.
No		 Name
UID		 Proposed by
UID		 Seconded by
UID		 Candidates who have withdrawn Votes/
Unanimous

(i)



(ii)



(iii)



(iv)



(v)



*Please mention - number of invalid votes.

9. We, the members of Branch Satsang including Satsang Centre/s (where applicable) whose names and signatures are appended to this report do hereby elect the following persons in the panel of elected candidates for next five years/remaining term ending . Their names are arranged in descending order of votes secured.

  1. P.B./P.Bn.   Vote :
  2. P.B./P.Bn.   Vote :
  3. P.B./P.Bn.   Vote :

We certify that they are in good health and live reasonably close to the Branch headquarters.


10. Particulars of Candidates elected

S.
No.		 Particulars Candidate 1 Candidate 2 Candidate 3
(i) Name :
UID :
D.O.I :





(ii) Educational qualifications
(iii) Occupation
(iv) Father’s name
(v) Spouse Name:
UID :
D.O.I :





(vi) Age as on date of election
(vii) Previous terms of Secretary-ship, if any. (Specify period)
(viii) Language in which he/she can correspond:
a) Hindi
b) English
c) Others






(ix)

a. Full address

b. Telephone No. if any

c. e-mail
(x)

Signature of candidate

The elections were held according to the Guidelines.
उम्मीदवारो के e-sign लेने हेतु सबमिट करे